SquareOS Docs
Real Gym Scenarios

Sell or return a retail item for a walk-in/member

Front desk sells gloves, protein, or accessories and later needs to handle a return.

Question

Front desk sells gloves, protein, or accessories and later needs to handle a return.

Steps

  • Before sale, open Retail Management or POS and confirm the product has an active SKU, barcode, price, and published sellable SKU for the correct gym.
  • Open SKU Inventory detail if stock is uncertain and verify On Hand, Reserved, Available, and Recent Movements.
  • Click Checkout, choose Gym, select Customer or Walk-in customer, choose Sellable SKU, Quantity, Collection Mode, Reference if offline/terminal, and Notes.
  • Complete Checkout only when Total matches the item and collection method. The sale should create retail order, invoice/payment evidence, stock decrement, and audit movement.
  • For a return, click Record Return from inventory detail or Retail return drawer, choose Gym, Customer or Walk-in customer, Retail SKU, Invoice ID when known, Quantity, and Reason.
  • After return, confirm stock increases and finance/sales-return reporting can explain the returned item.

Correct outcome

Retail sale, money collection, stock movement, return reason, and audit history all match the real counter transaction.

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